Campus-wide inventory, finally in one place.
How Brigham Young University modernised campus ERP and inventory with PREXA365, closing Workday’s gaps with real-time rental and asset tracking across departments.
About the client
Brigham Young University is one of the largest private universities in the United States, managing inventory and rental assets across many departments, a scale at which spreadsheets and disconnected records stop working.
The Challenge
PREXA365 where Workday stops
Alphavima implemented PREXA365, our rental and asset accelerator built on Microsoft Dynamics 365, as the campus-wide inventory and rental platform. Departments manage equipment, checkouts and returns in one system with real-time availability. A real-time Workday integration keeps finance and procurement synchronised automatically, so the ERP gaps closed without duplicating data entry. Asset tracking and centralised reporting give the university, for the first time, one consolidated view of what it owns, where it is and how it is used.
From improvised records to one campus platform
Discovery & design
Department processes and Workday touchpoints mapped.
PREXA365 rollout
Inventory and rental live department by department.
Workday sync
Real-time financial and procurement integration.
Tracking & reporting
Asset tracking and centralised dashboards campus-wide.
What changed
- Legacy PeopleSoft with limited functionality
- Critical Workday gaps for inventory & rental
- No asset tracking or consolidated visibility
- Disconnected financial/procurement systems
- Modern campus-wide PREXA365 inventory & rental
- Real-time integration with Workday
- Asset tracking and centralised reporting
- Unified, scalable solution across departments
“Brigham Young University improved campus-wide inventory and rental tracking using PREXA365 integrated with Workday.”
Questions about projects like this
What is PREXA365?
PREXA365 is Alphavima’s rental and asset accelerator built on Microsoft Dynamics 365: inventory, rental operations, tracking and billing patterns preconfigured for fast rollout.
Does it replace Workday?
No. It complements Workday, covering the inventory and rental capability Workday lacks and integrating with it in real time.
Can other universities use this pattern?
Yes. The campus pattern, departmental rollout with central visibility, transfers directly, and PREXA365 also serves commercial equipment rental businesses.
How do departments adopt it?
Phased, department by department, with availability and checkout workflows that mirror how staff already work.