Every job, every crew, every dollar, accounted for daily.
How a multi-province construction group brought job costing, change orders and field crews onto one Dynamics 365 platform, and stopped learning the real cost at project end.
About the client
A multi-province construction group running concurrent projects with its own crews and subcontractors. Estimating, accounting and site supervision each held part of the truth about a job, and never at the same moment.
Real costs that arrived after the concrete set
Estimates lived with estimating, costs with accounting, and the truth with the site supervisors, on paper, a week late. Change orders were done first and priced later, which is how margin quietly left the building. By the time a job showed red, the money was already spent.
One platform from estimate to final invoice
Alphavima implemented Business Central as the financial spine with job costing structured to the estimate, so budget, committed and actual costs live on one job record. Power Apps give site teams a phone-first way to log progress, materials and hours the day they happen.
Change orders became a workflow: scoped, priced and approved before crews proceed, then flowing straight into the job’s financials. Field Service coordinates service and warranty crews with scheduling and mobile work orders, and dashboards flag any job drifting from its estimate while there is still time to react.
From Friday paperwork to daily truth
Discovery & job model
Cost codes and job structures aligned to estimating.
Finance & job costing
Business Central live with committed-cost tracking.
Site capture & changes
Power Apps for crews, change-order workflow enforced.
Field Service & insight
Service scheduling and early-warning dashboards.
What changed
- Costs assembled weekly from paper
- Change orders priced after the work
- Field crews disconnected
- Profit known at completion
- Daily committed and actual costs
- Changes approved before execution
- Sites reporting in real time
- Red flags raised mid-project
“We used to find out at closeout. Now we find out at breakfast, while the job can still be saved.”
Questions about projects like this
Does Business Central do construction job costing?
Yes, structured with jobs, tasks and cost codes mirroring your estimates; committed costs from purchase orders are the key discipline and are native to the design.
Will site crews actually use it?
Adoption follows simplicity: crews log progress and hours on their phones in under a minute. When the tool is faster than paper, paper loses.
How do change orders stop leaking?
By becoming the only path: unpriced work is visible immediately, and approved changes post to the job automatically.
Can this handle multiple provinces and entities?
Yes. Multi-entity and multi-jurisdiction structures are native to Business Central, consolidations included.